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Functions of Notation in Library Classification


Qualities of good Notation for Library catalogue & classification

Types and definition of Notation for library science

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Definition of “Notation”:               Notation is a term which is used in classification schedule. Notation is a series of symbols, which is used to representing a subject, and it is a very important features of book classification in a library. Harrods Librarian Glossary (Tenth ed.) “The symbols which stand for the divisions in a scheme...

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Usefulness of notation in library science

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Usefulness of Notation Notation is a series of symbols which stands for the name of a class or any division or sub-division of a class, and forms a convenient means of reference to the arrangement of a classification. Summarizing its usefulness, a notation: Stands instead of the terms of a classification. It is a constant...

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Mnemonic Value of Notation

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A classification is said to have mnemonic value when its notation has the power of “aiding the memory”, i.e. when some of its symbols have more or less the same significance wherever they appear in the schedules or more correctly, when certain aspects are always represented by the same symbols throughout the schedules. Mnemonic devices...

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The Seven Tables of DDC

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You already know that DDC consist of seven tables. For your detail information all of the tables and their mnemonic values are discussed in below: Table-1 : Standard Sub-division: The  notations of this tables are huge to express the point of view from and intend of huge of any subject field. The symbol are sub-divided...

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Functions of Notation in Library Classification

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Function of “Notation” in library classification:
1. Stands  in place of terms used in the scheme of classification, so that whenever the term is to be represented it may be represented by a class mark only.
For example:
  • The terms Mathematics, Chemistry, & Physics are refereed to by the notation (In DDC) 510, 530and 540 respectively

2. Shows the sequence of schedules and subordination of of subjects. That means it not only stands in place of terms but also acts as a guide to locate the position of them in the schedules.
For example:
Let,s take some terms used in DDC.  The terms Mathematics, Astronomy, and Physics do not convey  any one of there places in the schedules, but anyone can easily understand when we say:

  • 510- Mathematics.
  • 520- Astronomy.
  • 530- physics.

3. Search to connect alphabetical order or index with the systematic order of schedules. That means consulting the number attach to the index entry, one can easily find out the place of subject in the classification schedules.

4.  search to connect the catalogue with the shelves. The symbol  written in the spine  of the book are also written on the cards of the individuals books, hence by consulting the catalogue one can find out the exact location of a book or books on the shelves.

5. Maintenance systematic order on the shelves. The arrangement of books on the shelves should follow the systematic order shown on the classification scheme.

  • i.e. main class past, then division, sub-division and so on.
6. Notation assist in the efficient guiding of a library.
7. Its mnemonic qualities helps a Librarian to remember the sequence of division within a class.
8. It helps to insert new topic in classification without changing the classification number.
9. It helps to divided a broader subject into various smaller division and then to arrange them in a convenient form.

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Qualities and Usefulness of good Notation for LIS

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It is obvious from the use made of a notation that the symbols standing for topics in the schedules should: 

  • Notation should reflect order: The Notation must indicate order that mean the symbols use to represent the topic should indicate the position of that topic in hierarchy of it main class or division.
  • Notation should be assemble as fetchable: 
    Simplicity of notation depend on the length of notation and on the type of symbol use. Mixed notation may be slightly more complex then a pure notation of equal length.
  • Notation should be as brief as fetchable:
    The notation required to be written on many records, such as the spine of book and the catalogue cards. Therefore the briefness in notation is desirable.
  • Notation should have flexibility:
    The qualification of good notation is that, it should be able to accommodate new topics. That means a notation must have prevision for insertion of new topic into its relevant place in the schedules.
  • Notation should use the synthetic information: Flexibility of notation is in impracticable without synthesis in notation and synthesis is a fetcher which all schemes use to a leaser or greater.
  • Hospitality: this most important quality without which the ‘Notation’ valueless for the purpose of
    efficient library classification is its hospitality. Since knowledge is dynamic and new subject are constantly bring created, schedules must be able to accommodate new concepts in the correct place. so notation must
    be able to accommodate insertion at any point where it will be necessary.
  • Mnemonic: By ‘Mnemonic’ we mean a notation which has always the same significance whenever it appears in
    the classification. Mnemonic in notation are aids to memory.

Usefulness of Notation:

Notation is a series of symbols which stands for the name of a class or any division or sub-division of a class, and forms a convenient means of reference to the arrangement of a classification. Summarizing its usefulness, a notation:
  1. Stands instead of the terms of a classification. It is a constant sign or symbol by which we refer to those terms.
  2. Is a guide to the sequence of the tables and “places” a term in the hierarchy of the schedules. The bare names of the subjects gives no indication of the relative place of those subjects in the schedules, e.g. the term “Psychology” conveys no clue to its place in, say the schedules of the Decimal classification, but the symbol 150 definitely does – the fifth division of class 100. this is important.
  3. Makes possible the use of the index. the symbol attached to the index entry is the only means of quick reference to the place of the topic in the schedules.
  4. Can be used as a short sign to be written in various parts of the book-on the spine, back of title page, label, charging cards, etc.- to facilitate the arrangement books on the shelves, the recording of issues and other statistical information.
  5. Assures clear and efficient working of catalogues by referring readers quickly from the entries of the books.
  6. Facilitates the use of mnemonics.

Related Posts:

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Types and definition of Notation for library science

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Definition of “Notation”

Notation is a term which is used in classification schedule. Notation is a series of symbols, which is used to representing a subject, and it is a very important features of book classification in a library.

Harrods Librarian Glossary (Tenth ed.) “The symbols which stand for the divisions in a scheme of classification.”

Harrods Librarian Glossary “A Notation is the ordered, series or symbol that stand for the ordered, series or terms in the classification schedule.”

W. Howard Phileps “A book notation is a series of symbols in which stand for  the name of a class or any division or subdivision of a class and forms of a convenient means of reference to the arrangement of a classification.”

H.E Bliss  “Notation as a system of marks and symbols in some order, denoting terms or member of a series or system of things.”

A book notation is a series of symbols which stands for the name of a class or any division or subdivision of a class, and forms a convenient means of reference to the arrangement of a classification.
The notation is an important addition to a classification scheduled; it has in no way determined its logic, its scope, or its sequence of development. It furnishes a convenient reference to the arrangement of a classification; the symbol is not assigned until after the schedule has been worked out. it has no more bearing on the preparation of the logic of a classification outline than the chapter numbers of a book have in fixing the t5hemes of those chapters.
In most book classifications the notation is a symbol that stands for either the subject of the book, or the style of writing. Since the notation is a sign translation of the classification, it usually ensures, when it is added to the backs of books, a book arrangement which represents the order of the schedules.
A notation then, is essential for the practical application of book classification; without notation it would be impossible to apply classification to books. As classification is the “foundation of librarianship”‘ it can be said that”notation is the basis of practical book classification”.

Types of Notation:
A notation may consist of any symbols, letters, figures, or arbitrary signs to represent terms. There are two types of notation:
  1. Pure Notation
  2. Mixed Notation

 

1. Pure Notation: Pure Notation is consist of only one type of symbol. i.e.Arabic numeral (0,1,2…..9) and Roman letter (A-Z). It found on DDC (Dewey Decimal Classification), and EC scheme.
For example:
  •  020 stands for Library & Information Science,
  • 510 stands for Mathematics, etc.
2.  Mixed Notation: Mixed notation consist of two or more type of notation. It is a mixture of letter and number, i.e. Arabic numeral and Roman letter (0-9) + (A-Z). it found in UDC, LC, CC, BC & SC scheme.
For example:
  • LCq- Science
  • QC- Physic
  • QC1- Periodicals.

Related Post:

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Mnemonic Value of Notation

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A classification is said to have mnemonic value when its notation has the power of “aiding the memory”, i.e. when some of its symbols have more or less the same significance wherever they appear in the schedules or more correctly, when certain aspects are always represented by the same symbols throughout the schedules. Mnemonic devices usually result from a mechanical manipulation of the notational symbols.
The simplest example of mnemonics is that of the common from divisions already mentioned. These divisions can be applied throughout the schemes and once they are committed to memory can be sued and recognized without further reference to the schedules. Note here that it is impossible to regard the Categorical Table of the Subject Classification as wholly mnemonic, since it cannot be said that nearly 1,000 numbers “aid the memory”. Only the most used and popular numbers have mnemonic value.
 Library Notation
Another mnemonic manipulation is the use of common Geographical divisions in the main bibliographical schemes. In the Decimal Classification the numbers from the history schedule can be added to main subject numbers to signify “place”. The history number for England is 942, for Germany 943, and under such heads as 655.4, History of publishing and Bookselling, and find the instruction “Divided by countries 930-999”. Thus:
  • 655.442 is the History of publishing in England.
  • 655.433 is the History of publishing in Germany.

The “9” which signifies “History”, is excluded in the building on these numbers.

Summarizing, a good notation should be:

  1. Supplementary, i.e. an addition to the schedules.
  2. Composed of familiar symbols which convey order clearly and automatically.
  3. Simple, i.e. easy to say, write, type and remember.
  4. As short as is feasible.
  5. Flexible, i.e. permitting insertions at any point.
  6. As mnemonic as possible without interfering with the useful subdivision of topics.

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The Seven Tables of DDC

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You already know that DDC consist of seven tables. For your detail information all of the tables and their mnemonic values are discussed in below:

Table-1 : Standard Sub-division:
The  notations of this tables are huge to express the point of view from and intend of huge of any subject field.
The symbol are sub-divided from -01-09. Basically this notation are added to the base numbers by omitting the dash (-) to make a complite class number wherever necessary.
whenever the notation or symbols of this table are added to any main class of the schedules it express the same meaning always.

For Example:

  • Manuals of Physics 530.202
  • Manuals of Social Science 302.02

(530 is main class & .0202 always implies as standard sub-division. 530= Physics, 300= Social Science)
Here -0202 always imply the same things i.e. manual, which is mnemonic.

Table-2 : Areas:
The Notation of table 2 represent the geographical area of the world. The intend of the notation of this table to add with main class and indicates the areas.
For Example:

  • Political situation of Bangladesh – 320.95492
  • Bank and Banking in Bangladesh – 332.1095492

this .5499 always indicate Bangladesh, so we may call it mnemonic.

Table-3 : Sub-division of individual literature:
Literary works are written and published in different form i.e. poetry, fiction, drama, etc. The notation or symbols of the table are used to express the affordable form of literature. Moreover after adding with any main class of the schedules it always expresses the same meaning.
For Example:

  • Bangla Fiction – 891.443
  • English Fiction – 823

here -3 imply fiction in each contrast, which is mnemonic.

Table-4 : Sub-division of Individual Languages:
Basically problems of language are expresses wit the help of the notation of this table. It may be Spelling, Grammar, Pronunciation etc. This type of notation only use to indicate language pass.
For Example:

  • Bangla Grammar – 491.445
  • English Grammar – 425

So -5 is always indicating grammar which is mnemonic.

Table-5 : Racial, Ethnic and National Groups:
The symbol or notation are use to represent race, ethnic and nations. This symbol are added main class and express the racial and national groups of any work.
For Example:

  • Ethnopsychology of Bangalies – 155.849144
  • Bangalies Social Structure – 305.89144

here -9144 stands for Bangaili which is mnemonic.

Table-6 : Language:
To express the translate language, the medium of language, and the influential languages over another language, the symbols of this table or notation is use.
For Example:

  • Koran in Bangla – 297.12259144
  • Bible in Bangla – 220.59144

In this context 9144 always represents Bangla Language which is mnemonic.

Table-7 : Person:
Notations in this table covers various categories of person who may be either male (-041), Female (-042), School Children (-044), Adults (-056) and so on and who may from part of the subject content of the book in hand for classification.
For Example:
  • Ceramic Arts by Academician – 738.0901
  • Painting by Academician – 750.0901

here – 0901 always imply academician in both cases and we may call it mnemonic

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